Position: HR Administrator

Start Date: 03rd January 2025, or as soon as possible thereafter

Annual salary: £25,000

Time Commitment: 4 Months fixed term contract with possibility to extend.

Hours: 22.5 to 30 hours per weeks (3 or 4 days per week) timings of start/ finish each day are flexible

Location: Wixams Academy, Green Lane, Bedford

Pension: eligible to join the Local Government Pension Scheme

Reports to: HR Advisor

Flexible working arrangements are available, including the option to work from home. The role requires a minimum of one day per week on site, with occasional travel to London as needed.

The Knowledge Schools Trust is looking for an enthusiastic and highly-motivated individual to assist the Bedford based HR Advisor.

We are looking for a dynamic, efficient and highly motivated individual to join our busy fast paced HR department. The suitable candidate will have HR experience and will ideally have a CIPD Level 3 Foundation Certificate.

Ideally you will have at least two year’s experience of working in an office and have experience with recruitment administration, processing DBS applications and a sound knowledge of safer recruitment guidelines. Knowledge of HR administration and the requirements of HR data management in a school setting would be advantageous.

You will need to be self-managing, PC literate, with an eye for detail and able to perform a wide variety of tasks to a high standard. The successful candidate will be able to multi-task, be a team player and support the Trust’s schools.

Our central services team, is based in two locations in London and Bedford and undertakes the main finance, administration and HR function providing support to nine schools, two Secondaries including Sixth Forms and seven primary schools (four schools in London and 5 in Buckinghamshire/ Bedfordshire), for a staff body of around 520. We educate just under 4000 pupils.

Key focus of the role

- Providing wide ranging support to our HR Advisor for the Bedford schools

- Helping populate our new HR system (SAMPeopleServe) by digitally scanning documents and files and auditing staff files to ensure that a consistent set of documents is uploaded for each employee.

The successful candidate will have:

• Strong interpersonal, communication and presentation skills

• Good written and numerical skills

• Always have a professional approach

• The ability to demonstrate a ‘can-do’ attitude and a motivated, driven outlook

• Use their initiative, is proactive, is prepared to go the extra mile to ensure a job is completed within the timeframe and to the high standard required

• Has strong IT skills, particularly within Microsoft Word and Excel

• Can work relatively fast whilst maintaining accuracy and attention to detail in all aspects of their work

• Can plan effectively to achieve the set aim and can prioritise and reprioritise tasks

• Can stand back and review work undertaken by self and decide appropriate next action

• Possesses a calm manner and is unflappable under pressure;

• Is an all-rounder who possesses commonsense, initiative, enthusiasm and a sense of humour; and, has the ability to work with the rest of the team in a sensitive and accommodating manner

• Is flexible and adaptable and is prepared to carry out any tasks that may reasonably be expected of them to meet the needs of the business

• Is keen to work in a dynamic, challenging but ultimately rewarding environment

• Always ensure confidentiality and discretion

• Promote and safeguard the welfare of children at the School

• Be aware of and adhere to all school policies

Experience of EveryHR would be advantageous but training can be provided.

In line with our safeguarding practices, we are unable to accept CV’s.

Equal Opportunities

Knowledge Schools Trust is an equal opportunities employer. The Trust is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Knowledge Schools Trust is fully committed to the principles of equal opportunity, diversity and inclusion. We want to attract and retain the very best staff in all areas of the Trust, ensuring our staff body reflects the diversity of our students and local community.

Application deadline: Noon – Friday 5th December 2025

Interviews: As soon as possible on receipt of application